GCYS General Meeting

January 12, 2009

Attending Board Members

    President-Barbara Sobnosky

    Vice-President-Matthew Hay

    Treasurer-Max Doner

    Registrar-Pam Mager

    Director of Coaching-Stephanie Millis

    Fields-Glen Elliott

    D&P-Philip Gentry

Non-Attending Members

    Uniforms-Elaine Elliott

    Scheduler-Sharon Boudreaux

Scorekeeper – Ed Moninghoff

Meeting called to order by Barbara @ 6:40pm

Minutes on Line

Officers Reports

President: BAYSA minutes reviewed.  Spring schedule discussed.  Request for assistance was turned in to STYSA for help to rebuild the Galveston fields, but still no response from the state.  Possibly have a “field day” where we as a group, work on an assigned field to help get them back into condition.

Treasurer: Comparison for YTD for 2008 and 2007.  3% cash position increase in 2008 from 2007.  Cost of uniforms down $457.00 from 2007. BAYSA fees, Tryout fees, and trophy and medal fees down from 2007.  Report discussed for 2008 YTD.

Coaching & Development:  All Coaches must be licensed this year if they coached last season without a license.  The club would like to have Coaches at least at a lever E to coach U-11 and above.  If there are enough Coaches that need to be licensed the club will consider having a class in-house.  There is more information regarding clinics for coaches on STYSA’s website.  Player’s clinics are still being planned.   Website will have further updates.  

Registrar: Teams need to turn their rosters and notify Pam if they plan on playing in the spring.  Teams should come in as a team and just play the team fee. Possibility of registration happening in each city for the 2009 season.

In Timberline the U11-14 D2 start play the weekend of 2/14 and the U15 and up
start play the weekend of 3/21.  All U11/14 D2 teams will need to be in Affinity
ASAP for scheduling with the Timberline teams.   If you have a U11 to U14 team that wants to play with Timberline, we must have your roster ASAP. 

D&P: No problems to report at this time.  Contact Philip Gentry if you need any assistance.

Scorekeeper: BAYSA scorekeepers will be handing down fines for scorecards not being turned in.  Scorecards need to be turned in by Sunday @ 6pm.  Please make sure that you circle if you are Home or Visitor.  If you have a problem, please contact Ed Monighoff. 

Uniforms:  No problems to report at this time.

Parks: Galveston fields still need a lot of work after Ike.  The fields are not a priority for the City of Galveston.  The club needs to Lease agreement that we have with the city.  Santa Fe field 5 needs to not be used for a while.  The recommended field for use is Field 1 or Field 3.  Field 3 has lights and there are portable lights available if you wish to use them for field 1. There are still no lights on the Texas City Bay Street fields.  There has been given no date for when these will be repaired.  Again, there are portable lights available for use.

 Scheduler:  No games to schedule currently.  Fields for the Spring season will be determined after teams are formed.  Please schedule more games on SF Field 1 instead of 5.  U-12 will go 8V8 this year along with U-11.  This format will be in place until U-13.

BOARD ELECTIONS

Board Positions that are up for Election:

President:  Dave Profitt was nominated as President by Matthew Hay and seconded by Pam Mager.  There were 23 votes for and 0 against.

Treasurer: Max Doner was nominated by Stephanie Millis and seconded by Matthew Hay to remain the Treasurer.  The vote was unanimous.

Registrar: This position was nominated by Matthew Hay and seconded by Jay Sims to be tabled until next month. This position will continue to be held by Pam Mager until the Nominating Committee can find a suitable replacement. 

Secretary: Nikki Verberne was nominated for Secretary by Matthew Hay and seconded by Pam Mager.  The vote was unanimous.

Scheduler:  Pam Mager was nominated for Scheduler by Jay Sims and seconded by Nikki Verberne.  The vote was unanimous.

Parks: This position was nominated by Matthew Hay and seconded by Jay Sims to be tabled until next month when the Nominating Committee can find a suitable replacement.  Glen Elliot will continue to hold this position until a replacement has been named.

There were no changes to the other positions that were not up for re-election.

NEW BUSINESS

·        There was a golf tournament held prior to Ike and $1688.00 was donated to GCYS.   

·        There will be a Scholarship Fund set up.  This will be available to Seniors graduating from each of the area High Schools.  One boy and one girl from Galveston Ball, Texas City, Santa Fe, and Dickinson will be eligible.

·        There will be a BAYSA meeting for all club Presidents on January 31, 2009.  More information is available on BAYSA’s website.

·        All area High School soccer schedules will be made available on GCYS website.  Check the website for further updates.

·        The Club Scheduler resigned as of December 2008, but that position was filled with the elections.

·        There was a Nominating Committee formed.  Those on the Committee are: Dave Profitt, Pam Mager, Jay Sims, Stephanie Mills, Susan Kelly, Jaime Palco, Philip Gentry, and Nikki Verberne.

·        Academy proposal from Jaime Palco:  He suggests that the club create an Academy that is aimed at the U-9 and U-10 groups to help become a more competitive club in the future.

·        The possibility of Stephanie Middlebrooks holding a camp this summer instead of having an MLS camp was suggested.

Next Meeting:  The next meeting will on February 9, 2009.  More information will be on the GCYS website.

It was moved and seconded to adjourn at 8:43pm

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